Introduction
Atchison After School Club ("AASC," "we," "us," or "our") is committed to protecting the privacy of children who participate in our programs and their families. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or enroll in our programs.
Information We Collect
We collect information that you provide directly to us, including:
- Child Information: Name, date of birth, age, gender, school, grade level, t-shirt size, and medical information necessary for their safety and care.
- Parent/Guardian Information: Names, addresses, phone numbers, and email addresses.
- Emergency Contact Information: Names and phone numbers of designated emergency contacts.
- Medical Information: Doctor's information, insurance details, allergies, medical conditions, and medications necessary to ensure your child's health and safety.
- Family Information: Household size, custody arrangements, and other family details relevant to program services.
- Financial Information: Household income information used solely to determine eligibility for reduced fees or subsidies.
How We Use Your Information
We use the information we collect to:
- Provide safe and appropriate care for your child
- Contact you in case of emergencies
- Communicate about program activities, schedules, and updates
- Process enrollment and payments
- Determine eligibility for fee reductions or assistance programs
- Comply with state licensing requirements
- Improve our programs and services
Information Sharing
We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:
- Emergency Services: With medical personnel, hospitals, or emergency responders when necessary for your child's health and safety.
- Legal Requirements: When required by law, court order, or government regulation.
- Regulatory Compliance: With state licensing agencies (such as KDHE) as required for program operation.
- School Coordination: With your child's school for transportation or pickup coordination, with your consent.
Children's Privacy (COPPA)
We are committed to complying with the Children's Online Privacy Protection Act (COPPA). We do not knowingly collect personal information online from children under 13 without parental consent. All information about minors is collected through parent/guardian submissions on enrollment forms.
Data Security
We implement appropriate security measures to protect your personal information, including:
- Secure storage of physical records in locked cabinets
- Limited staff access to sensitive information on a need-to-know basis
- Secure electronic transmission of data
- Regular review of security practices
Data Retention
We retain enrollment records and related documentation as required by Kansas state licensing regulations. Records are securely disposed of when no longer required for legal or operational purposes.
Your Rights
You have the right to:
- Access the personal information we hold about you and your child
- Request corrections to inaccurate information
- Withdraw consent for non-essential uses of your information
- Request information about our data practices
Photo and Media Policy
With your consent during enrollment, we may photograph or video children during program activities. These images may be used for:
- Program documentation
- Promotional materials (website, social media, newsletters)
- Display within our facility
You may opt out of photo/media use at any time by notifying our staff in writing.
Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us:
Atchison After School Club
Phone: (913) 367-9090
Email: info@atchisonafterschoolclub.org
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on our website with an updated effective date.